Bank Payment
A Bank Payment records the money paid from the organization’s bank account. It captures payment details, linked documents, and account entries for accurate expense tracking and reconciliation.
Bank Payment – Field Details
Primary Document Details
Bank Account – Select the bank account from which the payment is made.
Payment Method – Choose the mode of payment.
Payment Date – Date on which payment is made.
Transaction ID – Unique identifier/reference number for this payment transaction.
Document Series – Select the document/voucher series under which the payment is recorded.
Clearance Date – Date when the payment is cleared from the bank.
Remark – Add notes or remarks regarding the payment (optional).
Currency – Currency of the receipt (default: Organization Currency set).
Exchange Rate – Applicable when the payment is made in foreign currency.
Items Section
Suppliers / GL – Select the supplier or GL account to which the payment is being made.
Document Number – Reference document against which payment is made.
Total (Before Tax) – Amount before applying tax.
Total Tax – Tax amount (if applicable).
Total Amount – Amount including tax.
Remaining Amount – Balance left to be paid against the document.
Amount – Enter the actual amount being paid in this transaction.
Add Item – Add multiple suppliers/documents under one payment.
Additional Details – Account Entry
Ledger – Displays the ledgers affected by the transaction.
Credit – Credit entry for the payment.
Debit – Debit entry for the payment.
Total – Must balance between debit and credit.
Actions
Submit – Save and post the bank payment entry.
Cancel – Discard the current entry.
Workflow & Rules
Bank Account, Payment Method, Payment Date, Transaction ID, Currency, and Document Series are mandatory.
The Amount entered must not exceed the Remaining Amount of the selected document.
Debit and Credit entries must be balanced for posting.
Exchange rate is required for non-INR transactions.
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