Adjustment Entry
An Adjustment Entry is used to reconcile open transactions (such as invoices, credit notes, or advances) against each other for a given party.
Adjustment Entry – Field Details
Primary Document Details
Document Series – Select the voucher/document series under which the adjustment entry will be recorded.
Currency – Select the transaction currency (default: Organization Currency set).
Transaction Type – Choose the type of transaction (e.g., Receipt, Payment , Debit Note, Credit Note).
Party Type – Displays options based on the selected Transaction Type.
Adjustment Mode
FIFO – Automatically adjusts the oldest open invoice first.
Manual – User manually selects and enters adjustment amounts against invoices.
Open Entries
Displays open entries based on the selected Party Type & Party.
Document Type – Type of open entry.
Document Number – Reference number of the entry.
Date – Date of the open entry.
Remaining Amount – Balance left to be adjusted.
Adjustment Amount – Amount being adjusted against the selected invoice.
Open Invoices to Adjust
Lists invoices available for adjustment for the chosen Party.
Document Series No. – Series number of the invoice.
Date – Invoice date.
Due Date – Due date of the invoice.
Total – Total invoice amount.
Remaining Amount – Unsettled balance of the invoice.
Summary Section
Total Entry Balance – Auto-calculated balance from selected open entries.
Total Adjusted Amount – Total amount adjusted against invoices.
Validation Rule – For a valid adjustment, Total Entry Balance must equal Total Adjusted Amount.
Actions
Submit – Finalize the adjustment entry.
Cancel – Exit without saving the entry.
Workflow & Rules
Transaction Type → Party Type → Open Entries / Open Invoices dependency:
Selecting Transaction Type determines available Party Types.
Based on the selected Party Type & Party, system fetches:
Open Entries & Open Invoices to Adjust
Adjustment can be applied:
Automatically (FIFO) – oldest invoice first.
Manually – user selects specific invoices/amounts.
Adjustment entry ensures proper reconciliation of transactions between party and invoices.
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