Goods Received Note
Click on Create
Buyer & Shipping Details:
Goods Received By: Select the buyer organization details (company name and address).
Shipping Address: Select the shipping address where goods/services should be delivered.
Goods Sent By:
Information about the entity sending the goods.
Primary Document Details:
Supplier: Select the supplier.
PO Number: Select the Purchase Order number.
PO Date: Based on Purchase Order number show PO Date
Document Series: Select the document series under which this GRN entry will be recorded.
Inward Number: Enter the Inward number.
Inward Date: Based on Inward number show Inward Date.
GRN Date: Enter GRN date.
Testing Date: Enter GRN date.
Items Section:
Item: Based on Inward Items show.
PO Quantity: Based on Inward Total quantity show.
UOM: Based on Inward UOM show.
Alternate UOM: Based on Inward alternate UOM show.
Delivered Now: Based on Inward Delivered quantity show.
Accepted: Enter accepted quantity.
Rejected: Enter rejected quantity.
Batches: Click this button to add ( Batch Series, Quantity , Expiry Date )
Additional Details:
Attachments: Upload supporting documents by clicking the upload section.
Attach Signature: Add the authorized signatory’s signature.
Comment: Add remarks or special instructions for suppliers.
Actions:
Draft: Click on Draft to save the inquiry as a draft for later editing.
If in Draft, the inquiry can be updated.
Submit : Submit GRN
View: Click on the View button to view inquiry details.
Print: Click on the Print button to print the inquiry.
Update:
Allowed only when the inquiry is in Draft status.
Not allowed once it is in Submit & Send status.
Workflow Approval:
If Approval Workflow is enabled in setup, only assigned members can approve the inquiry.
Other members cannot approve it.
Cancellation:
Inquiries can be cancelled if they are no longer required.
If cancellation rules are enabled in setup, only authorized members can cancel the inquiry.
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