Cash Payment
A Cash Payment records the money paid in cash to suppliers, vendors, or other parties. It ensures accurate tracking of cash outflows, correct ledger postings, and reconciliation.
Cash Payment – Field Details
Suppliers / GL
Suppliers / GL – Select the supplier, vendor, or GL account to whom the payment is made.
Upload File – Option to attach supporting documents such as bills, receipts, or payment proof.
Primary Document Details
Account – Select the cash account from which the payment is made.
Payment Method – Mode of payment.
Payment Date – Date on which the payment is made.
Document Series – Select the voucher/document series under which the payment is recorded.
Remark – Notes or comments about the payment.
Currency – Select the payment currency (default: Organization Currency set).
Exchange Rate – Applicable if the currency is foreign (mandatory for non-INR).
Items Section
Document Number – Select the invoice or reference document against which payment is made.
Total (Before Tax) – Invoice value before tax.
Total Tax – Tax component of the invoice.
Total Amount – Invoice value including tax.
Remaining Amount – Pending balance against the document.
Amount – Actual amount being paid in this transaction.
Add Item – Allows multiple invoices/documents to be settled in a single payment entry.
Additional Details – Account Entry
Ledger – Displays the ledger accounts impacted by the transaction.
Credit – Credit entry of the transaction.
Debit – Debit entry of the transaction.
Total – Debit and Credit must match for successful posting.
Actions
Submit – Save and post the cash payment entry.
Cancel – Discard the current entry.
Workflow & Rules
Account, Payment Method, Payment Date, Currency, and Document Series are mandatory.
The Amount paid cannot exceed the Remaining Amount of the selected document.
Debit and Credit entries must balance for successful posting.
Exchange rate must be specified for non-INR transactions.
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